Job Summary
Responsible for financial management of Plan’s AWF Project which covers 2 components, Child protection and Youth Empowerment
- Minimum Qualification: Bachelor
- Experience Level: Mid level
- Experience Length: 3 years
Job Description
Role PURPOSE
The position holder will be responsible for financial management of Plan’s AWF Project which covers 2 components which are child protection and Youth Economic Empowerment implemented at regional level across Mwanza region. S/he will be accountable and responsible to ensure effective internal control system, accurate accounting, and financial reporting in compliance with A Working Future financial guidelines. S/he also facilitates the capacity building of the partners finance staff on compliance and to ensure timely advance settlement & payment.
Dimensions of the Role
Project cash and budget management
• Oversee and manage project budget at regional level with close coordination with country finance team.
• Oversee compliance of Donor financial policy guidelines, policies and procedure of Government of Tanzania relating to exemption of VAT and any other income tax.
• Review partner’s advance settlement documents, process for timely payment requests.
• Assist in Detail Implementation Plan revisions and cash flow revisions in close coordination with Head of Child Protection, Head of YEE and Finance team.
• Prepare Weekly and monthly Project cash forecasts in a realistic manner
• Review Cash Disbursement vouchers
• Review purchase requisitions and orders.
• Monitor proper use of petty cash fund
• Review payment packages for budget availability and correct coding.
• Monitor budget versus expenditure.
• Ensure timely processing and disbursement of payments to legitimate suppliers.
• Prepare work plan and budget in coordination with the Head of YEE and make sure that all expenditures are according to work plan and budget.
• Ensure that Project spending is in line with their agreement budget and inform Head of Education and Head of Child Protection of any expected deviation for timely action.
Financial reporting
• Prepare monthly/quarterly program/financial report in coordination with Finance Grants and Finance departments
• Manage general ledger accounting and entering of project expenditure into the system
• Reconcile Accounting software reports with Project Reports
• Monitor the advances register and Sub-Grantees advances
• Ensure Accountability in Preparation, review, consolidation and submission of correct and complete Project Financial reports on time.
• Assist to Conduct Project audit when needed
Internal Financial Controls enhancement
• Ensure adherence to Donors financial controls, processes and procedures.
• Follow up finance-related audit actions
• Participate in Quarterly physical asset and inventory verifications
Accountabilities
Dealing with Problems:
Complexity of problems handled and the degree of investigation, analysis, and creative thinking required for solving them.
· Working with the Project team and ensure Project results are achieved timely without compromising with quality
· Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
· Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
· Operate in a high-pressure deadline-driven environment with professionalism
- Managing donor grants with strict reporting deadlines
· Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Key relationships
· PU&CO.
· Senior Grants Manager and A working future Project Team.
· Functional networks within Plan
Technical expertise, skills and knowledge
Essential
· Bachelor degree in Accounting/Finance or related Business degree, CPA/ACCA qualification an added advantage
· At least 3-5 years’ of relevant working experience in the field of accounting and finance.
- In-depth knowledge and experience of the Finance and accounting preferably in Non-profit making organisation, SAP experience will be an added advantage.
Desirable
- Analytical and problem solving skills
- Excellent communication skills appropriate to the audience
- Proficient Computer skills and use of relevant accounting packages
- Ability to work under harsh condition
- Ability to work under multidisciplinary and multicultural environment
- Good English language skills(oral /written )
Behaviours
- Hardworking with capacity to work independently with minimum supervision
- Honest, integrity, open and transparent personality.
- Team player
- Working towards achieving a team goal
- Be able to Respect all groups of people in the community and culturally sensitive
- Persuasive and able to work with different cultural settings
- Motivated, energetic and strives to develop and support others
- Result oriented
- Working for the best interest of the organisation and children
- Appreciate of child rights and gender
Plan International’s Values in Practice
We are open and accountable
· Promotes a culture of openness and transparency, including with sponsors and donors.
· Holds self and others accountable to achieve the highest standards of integrity.
· Consistent and fair in the treatment of people.
· Open about mistakes and keen to learn from them.
· Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
· Articulates a clear purpose for staff and sets high expectations.
· Creates a climate of continuous improvement, open to challenge and new ideas.
· Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
· Evidence-based and evaluates effectiveness.
We work well together
· Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
· Builds constructive relationships across Plan International to support our shared goals.
· Develops trusting and ‘win-win’ relationships with funders, partners and communities.
· Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
· Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
· Builds constructive relationships across Plan International to support our shared goals.
· Develops trusting and ‘win-win’ relationships with funders, partners and communities.
· Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
· Working environment will include both typical office environment and field environment.
· The position requires regular field travels.
Level of contact with children
· Occasional interaction with Children.
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